As you begin raising money from outside investors such as a venture capital (VC) fund, you will need to use different communication tools to accomplish various goals. Prepare the following five key documents to engage and communicate with a prospective investor:
Raising money for your venture is a process consisting of several stages. Neither party will want to waste the other’s time. Each document is used at a different stage to communicate additional information about your business opportunity. Be strategic about when you provide each document, making sure to send the right information at the right time.
Be careful when disclosing confidential information.
Most investors will not sign an NDA until they are in later-stage due diligence, and some investors will not sign an NDA at all. Founders need to be mindful of this and cautious when disclosing key information.
The tools help you communicate effectively with potential investors, as well as other stakeholders such as potential partners, customers and employees. Speak the language of your audience — balance technical detail with strategic and financial language.
The elevator pitch describes your venture concisely and in a compelling way (30 seconds maximum). Know your elevator pitch cold so that you can use it during your networking efforts, which could be a referral, a request for more information, a meeting or literally meeting someone in an elevator. Think about how you can communicate what you’re trying to do efficiently and effectively.
The elevator pitch from Guy Kawasaki’s Reality Check is very effective: “My buddy and I have been working in our garage, taking no pay, and with MY SQL we built a site that is doubling in traffic every month. Right now, we’re at 250,000 page views a day after thirty days.”
Why does this work? In a few short sentences, they demonstrated that they can make some money go a long way, developed an idea that scales and have generated early customer validation. This elevator pitch will get an investor’s attention.
The executive summary summarizes the key sections of the business plan (two to four pages). Most investors will review this document first and then decide if they will continue exploring the opportunity. The executive summary must be compelling and very well written. The goal is to create interest, communicate the market issue, outline your business solution and describe why your team is the right group to be successful.
The pitch deck communicates the key business strategy and investment opportunity in a presentation to the potential investor. It should consist of ten to twelve slides and convey information about your innovation, the market it serves, the management team and how you will bring the idea to the next stage. The presentation should be no more than 20 minutes in length.
The fundraising business plan describes your venture in detail (25 to 35 pages). It includes a specific timeline with milestones and detailed financial reports. The fundraising/financing business plan may differ from the day-to-day operational plan, which is an internal management document and is not used for fundraising.
The white paper provides a detailed technical overview of your product. It is used by businesses working in a new or innovative area where the investors would need to understand background information on the industry (i.e., it’s an industry or an area that most of the world might not know about yet).
“The closest real-world analogy to raising money, whether you are seeking it from venture capitalists, angel investors, or the three Fs (friends, fools, and family), is speed dating. That’s right: In five minutes, people decide if they are interested in you, just as in bars and nightclubs. This isn’t right, and it isn’t fair, but it’s reality.”
— Guy Kawasaki, Reality Check